Records Management System

2.4. System Users

The system requires an account in order to access the system, which will be provided by the IT Unit. Each account has the following access rights and priviledge:

2.4.1. Regional Director

  1. View ALL recorded documents in the system
  2. Receive routed documents from Records Officer
  3. Update routed documents from Records Officer
  4. Assign recipient/s of the document

For Office-in-Charge accounts, they have same priviledge with the Regional Director's account, but they can only process document routed to their accounts by the records officer. 

2.4.2. Records Officer

  1. View ALL recorded documents in the system
  2. Record and upload attachment in the system
  3. Receive documents reviewed by Regional Director
  4. Assign recipients and route document

2.4.3. Division and Provincial DCOs

  1. View ALL recorded documents in the system
  2. Record and upload attachment in the system
  3. Receive documents reviewed by Provincial/Division Chief
  4. Assign recipients and route document

2.4.4. Provincial Director/Division Chief

  1. View recorded documents in the system within their respective office
  2. Receive routed documents from Provincial/Division Records Officer
  3. Update routed documents from Provincial/Division Records Officer
  4. Assign recipient/s of the document

2.4.5. Users/Employees

  1. Receive routed communication
 
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